Recent Posts

How to Keep a Large Video Meeting Productive

Have you ever been to a company-wide video meeting where productivity went flying out the window? From side conversations to unnecessary topics, video meetings with 20+ people can be quite unproductive, if not handled properly. To keep your team on track during your next video meeting, use these tips:

1. Invite the Right Team Members

Rather than inviting every person in the company, only invite those who need to hear the information or take action on respective agenda items. This will limit the number of individuals in the video call and reduce the chance of unproductive conversations or multitasking.

2. Create and Distribute an Agenda

Providing attendees an agenda will allow them to review meeting items and prepare any necessary materials. Plus, it creates a structure for your meeting that everyone will follow.

Do your best to deliver the agenda at least the day before a scheduled meeting. This will give participants ample time to prepare.

3. Use Meeting Tools to Your Advantage

Video conferencing tools provide meeting hosts with a variety of features. From chat functions to the ability to mute specific attendees, these tools are designed to streamline meetings and improve productivity.

Take a look at the features available in your video conferencing software and determine how they can help your meeting flow.

4. Set a Defined End Time

While meeting calendar invites may say the meeting is only supposed to last 30 minutes, how often is this the case? To ensure that your session remains productive, set — and communicate — a defined meeting end time. Doing so also ensures that your agenda doesn’t include extraneous items or conversations.

5. Assign a Meeting Facilitator

Assigning a meeting facilitator is an excellent way to keep discussion topics on track and within the allocated time limits. While the facilitator could also be the meeting organizer, it’s best to assign another employee so that one individual isn’t responsible for handling all aspects of the meeting.

6. Organize Participation

Receiving feedback from participants in a 20+ person meeting can be tricky. Instead of opening up the floor to communication chaos, organize participation in advance.

When you distribute the agenda, let employees know they can request to speak on a certain item in advance. In addition, allow meeting participants to submit questions before a meeting. This allows you to schedule enough time for participation before the meeting and ensures you answer burning questions.

Also, video conferencing tools enable participants to chat to the group. Use this tool to guide conversations wisely, as well.

7. Use Your Webcam

Turning on your webcam holds you you accountable during a meeting. With large meetings it can be easy to tune out and start multi-tasking. When you are on video, your team can see if you’re really listening and actively engaged.

Keep 20+ Person Video Meetings Productive and On Track

Of course, without the right video conferencing tools, your 20-person video meeting could be a disaster. Take a look at PGi’s video and collaboration solutions to discover how they can benefit your team!

Recent Posts

21 Tips for Working from Home

Tips for Working from Home

In a matter of  weeks, the world has changed with the COVID-19 (Coronavirus) outbreak throwing every aspect of life into a state of chaos. Businesses and schools have closed, while conferences and travel have been canceled. Workers are quarantined to work from home, and there is no immediate end in sight. For those who haven’t worked from home previously, the …

Read More »

Bridging the Physical/Virtual Event Divide

Virtual event

The concern over coronavirus has taken its toll on events around the world. For example, there have been countless conferences, town halls, sales kick offs and investor meetings cancelled, postponed or transformed all over the world and across all industries. As the long list of postponed or canceled events continues to grow, many organizations are facing some difficult decisions. In lieu …

Read More »

6 Tips for On-Screen Public Speaking

ウェブキャスト

With the growing popularity of webinars and webcasts, more people are getting the opportunity to give public talks on screen. Like any other kind of public speaking, on-screen presentation with webcasts makes many of us a bit nervous—and this type of public speaking can be daunting in its own unique ways. To help you nail that presentation despite the nerves, …

Read More »

What is Telework?

what is telework

Telework, also called remote work, has been gaining popularity over the last few decades. Telework or telecommuting is when an employee does not commute to a primary office location for work, but instead works from home. Working remotely for an all-remote company, such as Zapier, Museum Hack, and Hotjar, is also considered telework. As is working from an off-site location, like …

Read More »

The Science of Talking With Your Hands

video conferencing tools

For some of us, “talking with our hands” is a cultural necessity—but did you know it also has scientifically proven benefits? It’s true. If you talk with your hands, keep up the good work because you’re tapping into the following six benefits: 1. It makes people listen to you. Researchers at the Center for Language and Brain at Colgate University found that …

Read More »
Powered By OneLink